Privacy, Terms & Data

For a detailed technical summary of how systems are designed, hosted, and governed, you can download the Data Governance, Privacy and Security Overview used with schools.

Download Data Governance, Privacy & Security Overview (PDF)

Our Commitment

Learning Systems Studio is committed to protecting the privacy of students, teachers, and school staff. We understand that educational data is sensitive and must be handled with the utmost care and respect.

Information We Collect

When you contact us or use our services, we may collect:

• Contact information (name, email, school, role)
• Information about your school's needs and requirements
• Usage data for tools and services (with appropriate consent)

We do not collect student personal information unless explicitly required for a specific service, and only with appropriate consent and data protection measures in place.

How We Use Information

We use collected information to:

• Provide consulting services and respond to inquiries
• Develop and improve tools and services
• Communicate about services, updates, and relevant information
• Ensure compliance with legal and regulatory requirements

Data Sharing

We do not sell, rent, or share personal information with third parties except:

• When required by law or legal process
• With explicit consent from the data subject
• To trusted service providers who assist in our operations (under strict confidentiality agreements)

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Opt out of communications

To exercise these rights, please contact us at simon.dass.1996@gmail.com.

Data Minimisation

We follow the principle of data minimisation: we only collect and process data that is necessary for the specific purpose. We do not collect more information than needed, and we delete data when it is no longer required.

Security Measures

We implement appropriate technical and organisational measures to protect personal information, including:

• Encryption of data in transit and at rest
• Secure hosting and infrastructure
• Regular security assessments and updates
• Access controls and authentication
• Staff training on data protection

Student Data

When working with student data:

• We comply with all applicable privacy laws and regulations, including relevant Australian privacy principles
• We require explicit consent and data sharing agreements
• We use de-identified or aggregated data where possible
• We do not use student data for commercial purposes
• We support schools in maintaining control over their data

Consulting and professional learning are delivered by a Victorian Institute of Teaching (VIT) registered teacher (Registration no. 615660).

Data Ownership & Roles

In most engagements, schools retain ownership and primary control of their data. Learning Systems Studio acts as a specialist consultant, and where relevant as a data processor under the direction of the school or system. Systems are designed so that schools can export, retain, and manage their own data over time.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve disputes. When data is no longer needed, it is securely deleted or anonymised.

Hosting & Architecture

Wherever possible, systems are implemented within school‑controlled environments such as Microsoft 365 / SharePoint, school‑managed cloud infrastructure, or school‑hosted databases. The tools designed through this consultancy act as an application layer on top of these environments, with student information remaining inside school infrastructure.

Architectures are documented for schools, and are typically built around clear separation between application and data layers, secure connections (HTTPS), and role‑based access aligned with school policies.

Breach Notification

In the unlikely event of a data breach, we will notify affected parties and relevant authorities in accordance with applicable laws and regulations.

Acceptance of Terms

By accessing and using this website and our services, you agree to be bound by these terms of use. If you do not agree, please do not use our website or services.

Disclaimer

This website represents my personal consultancy. It is not affiliated with or endorsed by any employer. Past work and case studies are described with permission where relevant.

This website is provided for informational purposes. You may:

• View and download content for personal, non-commercial use
• Share links to our content
• Contact us for information about our services

You may not:

• Reproduce, distribute, or modify content without permission
• Use the website for any unlawful purpose
• Attempt to gain unauthorised access to any part of the website
• Interfere with the website's operation or security

Services

Consulting services and tool development are provided under separate agreements. Terms, pricing, and deliverables are specified in individual service agreements or contracts.

Intellectual Property

All content on this website, including text, graphics, logos, and software, is the property of Learning Systems Studio or its licensors and is protected by copyright and other intellectual property laws.

Limitation of Liability

While we strive to provide accurate and up-to-date information, we make no warranties about the completeness, accuracy, or reliability of website content. We are not liable for any damages arising from use of this website or our services, except as required by law.

Changes to Terms

We reserve the right to modify these terms at any time. Continued use of the website after changes constitutes acceptance of the modified terms.

Our Commitment

Learning Systems Studio is committed to making this website accessible to all users, including those with disabilities. We strive to comply with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards.

Accessibility Features

• Semantic HTML structure
• Alt text for images
• Keyboard navigation support
• Clear heading hierarchy
• Sufficient color contrast
• Responsive design for various devices

Feedback

If you encounter any accessibility barriers on this website, please contact us at simon.dass.1996@gmail.com. We welcome feedback and will work to address accessibility issues promptly.

Ongoing Improvement

We regularly review and update our website to improve accessibility. This is an ongoing commitment, and we appreciate your patience as we continue to enhance the user experience for all visitors.